Who does each coordinator represent?
The venue coordinator works for the venue and protects its policies and internal operations. Your day-of coordinator works for you and connects external vendors to the full celebration sequence.
Scope comparison
Venue: access, loading, venue furniture, facilities and its catering team.
Zaina: the run sheet, vendor contacts, transitions, programme moments and conflicts.
Family: personal decisions that have not been delegated to either coordinator.
When an independent coordinator helps
There is more than one external vendor.
You do not want yourself or a relative to be the contact person.
The sequence crosses bridal preparation, photography, entrances, catering and programme moments.
Questions to ask before booking
Who owns the final run sheet?
Who calls a late vendor?
When does the venue coordinator’s duty end?
Who closes and hands over family belongings?