Start with people, not appearance
Set an expected count and a hard maximum. Ask for capacity using your intended table plan, not theoretical standing capacity. Too much space raises decor cost; too little harms service and circulation.
Compare total cost
Venue hire and catering minimum.
Included tables, chairs, linen and stage.
Power, sound, loading and setup hours.
Parking, transport, preparation rooms and overtime.
Local questions for Abu Dhabi and Al Ain
What is the vendor access window and loading route?
Are there restrictions on sound, decor, flame or rigging?
Is travel between preparation, photography and venue realistic in the run sheet?
For outdoor venues, what is the heat, wind and backup-power plan?
Use a simple decision matrix
Score each venue out of five for capacity, total cost, privacy, access and inclusions. Remove any option that exceeds the budget cap after add-ons, even when its base price looks attractive.